How to run a project with hybrid teams?

How to run a project with hybrid teams?

As organisations continue to move towards a bedded-in hybrid work set-up, project managers are at the forefront of orchestrating successful project outcomes.

1. Establish a clear communication framework

On any given day, it is more than likely that not all your project team will be physically present. To facilitate team collaboration, regular meetings should be scheduled where a structured team update is provided, backed up by an issue-resolution platform enhanced by video conferencing tools. It is also vital that expectations for response times are set, along with communication guidelines.

These dual strategies will reduce miscommunication, foster better teamwork and encourage a smooth workflow in hybrid project management.

2. Use digital collaboration tools

Tools such as Teams, Jira and Trello offer numerous features for task management and project organisation. Each tool caters to specific needs, promoting effective teamwork and enhancing productivity in the hybrid work landscape.

These platforms allow for real-time document sharing and updates. They typically have features that track progress, promote a collaborative approach to document management and allow project managers to delegate responsibilities in one centralised space. This integration streamlines workflows, enhances accountability and provides transparency in the project’s development.

3. Embrace flexibility in work schedules

The beauty of hybrid teams lies in their blending of in-person collaboration and remote flexibility. They foster diverse perspectives, global talent acquisition and adaptable work arrangements for enhanced creativity and productivity. Hence, acknowledging differences such as diverse time zones and responsibilities ensures equitable work conditions.

Scheduling meetings at mutually agreeable times promotes inclusivity and accommodating the global nature of remote work. Meanwhile, granting flexibility in work hours accommodates individual preferences and peak productivity times, fostering a balanced approach to work-life integration. Lastly, defining distinct roles and responsibilities, plus fostering a culture of autonomy, ensures accountability, promotes transparency, and encourages a sense of responsibility – all of which results in increased productivity and greater work efficiency.  

4. Recognise the need for continuous learning

Recognising the evolving nature of work involves understanding and prioritising technical skills essential for staying current and competitive in a rapidly changing work environment. Beyond technical skills, cultivating soft skills like communication, adaptability and empathy is crucial for fostering effective collaboration in a remote work setting.

Deploying diverse virtual training formats ensures accessibility and flexibility for team members to acquire new skills. Webinars, online courses and workshops create opportunities for continuous learning and skill enhancement. Ideally, these should focus on equipping team members with the proficiency needed in digital collaboration tools and best practices for successful remote work, ensuring a cohesive and skilled workforce.

5. Monitor milestones

Consistent monitoring involves assessing project advancement in alignment with predefined milestones. This ensures that the project stays on course, allowing for timely adjustments and interventions as needed. Catching and addressing issues early on promptly prevents delays, fostering a proactive and agile project management approach.

Post-project evaluations provide valuable insights. Learning from both successes and setbacks allows teams to refine their approaches, implement improvements and apply lessons learned to future projects for continuous improvement and success.

About Sam P

EnterpriseZone Staff Writer

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